1. Create new event
Click on + New event in the left-hand menu for the company you want to register the transfer for and select Simple transfer.
2. Choose the date
Select the date on which the transfer is to be recorded in the share ledger.
Please note! All events recorded in the share ledger must be in chronological order, and you cannot backdate a transfer to a date earlier than the most recent event recorded in NVR.
3. Select the seller
Select who is the seller, i.e. the transferring party, which can be either an individual or a company (organisation). You can only select a seller who, at the time of registration, is listed in NVR as the owner of at least one share.
4. Specify the number of shares
Enter how many shares are being transferred. If the company has more than one share class, you may record a single transaction that transfers shares from several classes at once.
Besides typing the exact quantity, you can simply tick “All shares” to transfer the seller’s entire holding. You cannot transfer more shares than that owner possesses.
If you enter a specific quantity, you have two options:
Automatic numbering: Let NVR pick the share numbers to be transferred.
Manual selection: Choose the exact share certificate numbers yourself.
5. Identify the Buyer
The buyer can be an existing shareholder (select from the drop‑down list) or a new owner (add manually). Provide:
Whether the buyer is a natural person or an organisation
Nationality
Swedish personal/organisation number or other identification number
If the buyer has a Swedish personal number, click Fetch information. NVR will auto‑fill name, current address, and any other available contact data (e.g., from Bolagsverket or the SPAR registry).
If the data cannot be fetched, enter at least the buyer’s name (minimum) and address, and preferably an email address.
If the buyer is a minor, you may enter details for a guardian or contact person.
6. Add a note (optional)
There is also a notes field for the transfer event. Here you can, if you wish, write memos or other information about the event. These notes will not be visible in the printout of the share register, but this information can only be accessed by administrators/observers of the share register service via the Share ledger events overview and the detailed view for each event.
7. Upload an attachment (optional)
You can upload one or more attachments to an event, which are then linked directly to the event. Examples of attachments include a copy of the transaction note or other instructions regarding the transfer.
Please note that attachments are not shown in the printed share register. They are only available to administrators and observers in NVR via the Share ledger events overview and the detailed view for each event.
8. Finalise the transfer
Click the Complete button when you are finished. When the transaction is registered, the share register and all other reports will be updated accordingly.
If either the buyer and/or seller has a custody account in NVR, they will be notified that their holdings in the company have changed. They will then have the opportunity to log in to the custody account to check the updated information. This notification is provided as support to both the administrator and the owners, as it gives the parties involved the opportunity to react if the registration is incorrect for any reason. This is also important for transparency.